Overview
Scheduling lectures for multiple standards, teachers, and rooms across multiple branches is a massive puzzle. One teacher might be scheduled for two classes at once, or two batches might be assigned to the same physical room. VidyanAI eliminates this stress with a conflict-detection calendar built specifically for coaching centers.
The calendar matches teacher availability, standard-specific subjects, and room capacities. If you attempt to schedule a class that causes a conflict, the system blocks the action and highlights the overlapping resource. It also supports both batch-wide scheduling and one-to-one mentoring sessions, making it highly flexible for premium test prep academies.
Attendance is directly integrated with scheduling. As soon as a lecture begins, teachers can open the roster on their portals or mobile dashboards. Missing students can be marked 'Absent' or 'Considered Absent' (if pre-approved with a parent note). A customizable automated notification triggers instantly, sending a WhatsApp message to the parent to notify them of their child's absence, improving student safety and attendance rates.
What's included
Lecture Scheduling & Calendar Sync
A unified Weekly Timetable that manages teachers, subjects, and classrooms. Detects schedule conflicts automatically to prevent classroom double-bookings.
Smart Attendance Tracking
Track daily subject-wise student attendance with the tap of a button. Send instant automated WhatsApp alerts to parents if a student misses a scheduled lecture.
Export Data & Custom Remarks
Need to print a list for a parent meeting? Export any schedule or student record to Excel instantly. Add custom student remarks to track behavior or specific academic needs.